Operations Assistant

Title:  Operations Assistant

Location: ARiA has offices in central Virginia / Charlottesville, VA metro area (Culpeper, VA and Madison, VA), Washington, DC metro area (Alexandria, VA), Seattle, WA (Westlake / South Lake Union), and Lexington, KY metro area (Richmond, KY) – this opening is for the central Virginia office

ARiA applies broad interdisciplinary expertise in acoustics, machine learning, modeling & simulation, and signal processing toward innovative science and engineering research and development for a diverse set of government and corporate clients. Partnering with government, industry, and academia, ARiA solves critical challenges.

To enable effective and efficient transition of applied research to advanced development of products and systems, ARiA is structured to bring together top-quality research scientists with development and software engineers in an environment in which research and development mutually benefit from joint leveraging of in-house expertise.

ARiA is a small business where you can make a big difference. Our employees, including those at entry-level, are working together with the CIO of the Air Force to use artificial intelligence and machine learning  to change the way the government acquires technology and working with top Navy leaders to use video games and simulation to change the way sailors are trained to use sonar.

ARiA: Real Research. Real World.TM

For more information, visit www.ariacoustics.com.

ARiA is an Equal Opportunity Employer.

Position Description:

The part-time (hourly, 16-24 hours per week) Operations Assistant will report to the Director of Finance  and the Operations and Security Manager supporting the day-to-day business operations of ARiA such that he/she:

Processes all accounting transactions (billings, accounts payable, accounts receivable, payroll, expense reports, etc.)

Prepares filings for review in compliance with all applicable federal, state, and local rules and regulations, as well as preparing filings and submissions for review in accordance with all applicable requirements for licensing, permits, representations and certifications

Supports ARiA’s hiring process by posting available positions and coordinating candidates’ interview process

Ensures a workplace that supports the business objectives of ARiA and supports the work of its employees by:

  • hiring, managing, and scheduling all nontechnical (e.g., facility maintenance) vendors and service-providers
  • managing and scheduling regular meetings and communications within ARiA
  • receiving and processing incoming and outgoing mail and shipments
  • ordering and tracking inventory of supplies
  • maintaining records of ARiA owned software, hardware, and fixed assets

Performs other duties as required

Requirements:

Bachelor’s degree in a relevant field or equivalent professional experience

Proficiency entering transaction and generating reports using standard accounting software (QuickBooks)

Proficiency utilizing Microsoft Word and Excel

Excellent oral and written communication skills and professional manner

Proven self-starter with the ability to manage multiple priorities and consistently deliver excellence in a deadline-intensive environment

Applicants selected for employment will be subject to a government security investigation and must meet eligibility requirements, including U.S. citizenship, for access to sensitive information.

Desirable Skills, Qualifications, and Experience:

Prior experience with accounting and financial requirements and standards for Federal and U.S. Department of Defense contracting

To apply submit cover letter and resume/CV to hr@ariacoustics.com