Contracts Administrator

Title:  Contracts Administrator

Location: Central Virginia (Madison, VA)

ARiA applies broad interdisciplinary expertise in acoustics, machine learning, modeling & simulation, and signal processing toward innovative science and engineering research and development for a diverse set of government and corporate clients. Partnering with government, industry, and academia, ARiA solves critical challenges.

ARiA is a small business where you can make a big difference. Our employees, including those at entry-level, are working together with the CIO of the Air Force to use cognitive computing to change the way the government acquires technology and working with top Navy leaders to use video games and simulation to change the way sailors are trained to use sonar.

Position Description:

ARiA is looking for a highly motivated self-starter and low-ego team player to work at our Central Virginia office as Contracts Administrator.

As Contracts Administrator you will work in close coordination with members of the ARiA team to support the entire lifecycle of government R&D contracts from proposal through award and closeout.

This position is an opportunity to join a rapidly growing firm and help design and direct the development of processes and systems while enabling development of cutting-edge technologies.


Support the lifecycle of R&D contracts including:

  • proposal preparation and submission
  • reviewing RFPs and contracts risk
  • reviewing contracts and executing with approval
  • paralegal and negotiation functions for NDAs, teaming agreements, and subcontracts
  • tracking and ensuring timely submission of contract deliverables
  • ensuring compliance with government acquisition regulations (FAR, DFARS, etc.)
  • ensuring compliance with export control (ITAR/EAR) and other government security requirements
  • organizing and maintaining records of contract activities

Serve as the primary point of contact to government officials and teaming partners for all contract-related communications including:

  • contract administration
  • contract modifications
  • contract closeout

Perform other duties as required


Applicants must be U.S. citizens and must meet eligibility requirements for access to sensitive information. Those selected for employment will be subject to a government security investigation.

Bachelor’s degree or equivalent relevant experience (e.g., paralegal)

Excellent oral and written communication skills and professional manner

Exceptional ability and desire to acquire new knowledge and skills to solve challenges

Strong analytical skills with attention to detail

Ability to work both independently and collaboratively

Ability to manage competing demands in a fast-paced professional office environment

To apply submit resume/CV and cover letter to [email protected].